Location: Dubai, United Arab Emirates
Job Description
Reports to: Human Resources Manager Location: Dubai OVERVIEW: The role of the Human Resources Administrator (the “Administrator”) is to support the Human Resources Manager (the “HR Manager”) in the administration of the Human Resources Programme that serves the Security Services Business Unit of Olive Group FZ LLC in Dubai and in such other places as the Business Unit may have its personnel deployed to. The role requires the Administrator to be attentive to the needs of Services personnel and line management and to be scrupulously discrete with sensitive data respecting both the rights of junior employees and the requirements of the managers of the Business Unit. This required Human Resources staff to have a ‘listening ear’, to be firm in the requirement for compliance with Olive Group policies and procedures, and to give good and timely advice to line managers seeking clarification of policy or process. The Administrator reports to the Human Resources Manager and operates from the Olive Group office in Dubai. The Administrator works closely with Functions and Service Lines in Dubai and London and with Country Management Teams, Human Resource Teams and the Recruiting Team in Baghdad, Basra, Kabul, Kathmandu and such other places as may be required. The Administrator liaises with the functions involving Travel, Finance, Training and others. The Administrator covers for the HR Manager and confers with the Vice President Administration & Governance in the HR Manager’s absence.
Job Description
Reports to: Human Resources Manager Location: Dubai OVERVIEW: The role of the Human Resources Administrator (the “Administrator”) is to support the Human Resources Manager (the “HR Manager”) in the administration of the Human Resources Programme that serves the Security Services Business Unit of Olive Group FZ LLC in Dubai and in such other places as the Business Unit may have its personnel deployed to. The role requires the Administrator to be attentive to the needs of Services personnel and line management and to be scrupulously discrete with sensitive data respecting both the rights of junior employees and the requirements of the managers of the Business Unit. This required Human Resources staff to have a ‘listening ear’, to be firm in the requirement for compliance with Olive Group policies and procedures, and to give good and timely advice to line managers seeking clarification of policy or process. The Administrator reports to the Human Resources Manager and operates from the Olive Group office in Dubai. The Administrator works closely with Functions and Service Lines in Dubai and London and with Country Management Teams, Human Resource Teams and the Recruiting Team in Baghdad, Basra, Kabul, Kathmandu and such other places as may be required. The Administrator liaises with the functions involving Travel, Finance, Training and others. The Administrator covers for the HR Manager and confers with the Vice President Administration & Governance in the HR Manager’s absence.
KEY TASKS AND RESPONSIBILITIES: The routine tasks and responsibilities are given below; they are not exhaustive and may be adjusted from time to time on instruction from the HR Manager.
Accurate filing of documentation for joiners and leavers and serving personnel.
Organisation of interviews
Organisation of Induction Training held at the Dubai office.
Collation of references and verification of vetting and screening documentation as per Screening & Vetting Policy and practice.
Preparation of offer letters, contracts and any contract amendments.
Ensure accurate use of project coding for HRNet, travel, etc.
Maintenance of filing system, hard copy and electronic.
Response to applicants and coordination of agents retained for recruiting exercises.
Coordination of recruitment exercises to ensure stakeholders are briefed on current status of recruitment
Maintenance of CV filing system and response database.
Assistance in the development of the Hirecraft personnel database and user training.
Instruction of joiners in the use of HRNet personnel database.
Passage of data pertaining to remuneration benefits and allowances to Payroll.
Administration of insurance claims files, including follow-up to correspondence.
Refreshment of personal data held on file to ensure personnel update their details.
Archive filing and/or withdraw filing from storage as needs be.
Review current database folders to ensure information is saved correctly, current or archived.
Any other tasks as instructed by the HR Manager consistent with the Administrator’s abilities.
ESSENTIAL CAPABILITIES & SKILLS:
Experience in general office administration.
Ability to draft detailed and accurate reports.
Ability to articulate facts in a timely and accurate manner both orally and in writing.
Demonstrable balance with a calm demeanor in response to rapidly developing situations and requirements.
Ability to liaise and interact with contractors, employees and key suppliers.
Demonstrable initiative and maintenance of accuracy in high pressure situations.
Experience working to very tight deadlines within a high tempo office environment.
Absolute discretion in the handling and maintenance of personal details.
Understanding of the cultural and diversity issues within a team and promotion of harmony.
Attention to details, accuracy and proven ability to work in a methodical manner.
KEY COMPETENCIES:
Competency in Information Technology and ability to operate MS Office with Outlook, Word, PowerPoint and Excel, HR Net, SharePoint and Sales Force.
Fluency in the English language, oral and written.
Oral and written Arabic is preferable.
Flexibility.
QUALIFICATION:
Completion of Secondary Education
Minimum 2 years administrative service in a commercial company.
Ability to satisfactorily complete a criminal record check at all times.
Ability to satisfy UAE employment visa requirements
Apply
Accurate filing of documentation for joiners and leavers and serving personnel.
Organisation of interviews
Organisation of Induction Training held at the Dubai office.
Collation of references and verification of vetting and screening documentation as per Screening & Vetting Policy and practice.
Preparation of offer letters, contracts and any contract amendments.
Ensure accurate use of project coding for HRNet, travel, etc.
Maintenance of filing system, hard copy and electronic.
Response to applicants and coordination of agents retained for recruiting exercises.
Coordination of recruitment exercises to ensure stakeholders are briefed on current status of recruitment
Maintenance of CV filing system and response database.
Assistance in the development of the Hirecraft personnel database and user training.
Instruction of joiners in the use of HRNet personnel database.
Passage of data pertaining to remuneration benefits and allowances to Payroll.
Administration of insurance claims files, including follow-up to correspondence.
Refreshment of personal data held on file to ensure personnel update their details.
Archive filing and/or withdraw filing from storage as needs be.
Review current database folders to ensure information is saved correctly, current or archived.
Any other tasks as instructed by the HR Manager consistent with the Administrator’s abilities.
ESSENTIAL CAPABILITIES & SKILLS:
Experience in general office administration.
Ability to draft detailed and accurate reports.
Ability to articulate facts in a timely and accurate manner both orally and in writing.
Demonstrable balance with a calm demeanor in response to rapidly developing situations and requirements.
Ability to liaise and interact with contractors, employees and key suppliers.
Demonstrable initiative and maintenance of accuracy in high pressure situations.
Experience working to very tight deadlines within a high tempo office environment.
Absolute discretion in the handling and maintenance of personal details.
Understanding of the cultural and diversity issues within a team and promotion of harmony.
Attention to details, accuracy and proven ability to work in a methodical manner.
KEY COMPETENCIES:
Competency in Information Technology and ability to operate MS Office with Outlook, Word, PowerPoint and Excel, HR Net, SharePoint and Sales Force.
Fluency in the English language, oral and written.
Oral and written Arabic is preferable.
Flexibility.
QUALIFICATION:
Completion of Secondary Education
Minimum 2 years administrative service in a commercial company.
Ability to satisfactorily complete a criminal record check at all times.
Ability to satisfy UAE employment visa requirements
Apply
