Executive Assistant, Dubai

Company: Unity Resources Group

Job Description
This is a new exciting role for a candidate to work as an Executive Assistant within Unity Resources Group.

Summary
To provide an efficient and responsive administrative, organisational, and logistical service to the Executives as required, helping them to manage and prioritise their time.
Manage and maintain the Executives’ diaries and email accounts
Drafting/preparing written and electronic correspondence on behalf of the Executives
Filter emails, highlight urgent correspondence and print attachments
Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers, etc. and troubleshooting problems
Conduct diary meetings to discuss upcoming engagements, invitations and other requests
Schedule meetings between Executives and their direct reports and the committees and groups to which they are members
Coordinate travel and accommodation requirements (sometimes last minute) in connection with others and ensure arrangements in place to match requirements e.g. airport transfers, car rental, meetings with clients etc. Occasionally travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
Filter general information, queries, phone calls and invitations by redirecting or taking forward such contact as appropriate
Devising and maintaining office systems, including data management and filing
Meeting and greeting visitors at all levels of seniority
Taking dictation and minutes
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Any other ad hoc tasks as required including assisting Executives with personal matters at times

Skills Required/Desired
Mature approach, good judgement, initiative and intuition
Resourceful
Trustworthiness/Discretion. Deals effectively with information of a sensitive & confidential nature
Relates well to other people and their needs or social skills
Approachable and works well with others
Able to build collaborative relationships with clients and colleagues
Flexible and willing to work afterhours if/when required by the business
Reliability
Able to work well under pressure and prioritise an ever-changing workload whilst remaining calm and positive
Excellent organisation and planning skills. Excellent attention to detail
Willingness to learn from others
Excellent telephone manner
Assertiveness
Sense of humour
Computer literate; Microsoft proficient
Good literacy and numeracy skills

Experience
Minimum six years experience in a similar role
Minimum of two years experience in the UAE
How to Apply http://unityresourcesgroup.com/index.php/careers If you are interested in joining our team, please check the current employment opportunities listed. You can also send your CV to recruiting@unityresourcesgroup.com. Please include the job title in the email subject.